Schedule and Budget
|Sep 2014||Council affirms conceptual design, four-story City Hall on western half of City Hall site|
|Dec 2014||Deconstruction and abatement process begins|
|Mar 2015||Structural demolition and site preparation begins|
|May 2015||Deconstruction and demolition complete – 95% of old structure recycled or reused, site prepped for construction|
|Jul 2015||Schematic Design presented to City Council|
||Design development presented to City Council
Council approval to bid project
|Jun 2016||Completion of bid documents|
|Jul 2016||Council reviews bids and decides on project budget|
|Fall 2016||Construction of new City Hall begins|
|Dec 2017||Opening of new City Hall|
Budget and Finance
The current approved budget is $17.85 million. Based on bids received in June 2016, the guaranteed maximum price of construction, if accepted by the City Council, would be $18.2 million. That would make the total project cost approximately $28 million including design, project management, permits, percent for art, and demolition and site prep.
Staff presented bid information to the City Council in July. The City Council will discuss City Hall and other priority downtown projects such as the Lane County Farmers' Market and the Lane County Courthouse with the Lane County Board of Commissioners on July 14. The Council will hold a subsequent work session regarding City Hall on July 18.
Council would also need to approve a funding plan for the project.
Funding sources currently include $10.5 million from the Facility Reserve Fund and $2 million from the Telecommunications Tax Fund (for telecom-related project costs). The Facility Reserve Fund is a savings account established in 2001 and comprised of various one-time sources for the purpose of proactively addressing downtown City space issues related to City Hall. Additional sources include a settlement with MCI, sale of property, and General Fund allocations.
Funding of $2.85 million for the addition of a 4th floor was approved by the City Council in December 2014 and was added to the original budget of $15 million. The additional funding consists of the contributions from non-General Funds to be made over six fiscal years, plus a portion of the proceeds from the sale of a parking lot to the Shedd Institute.