Schedule and Budget

Project Schedule

Sep 2014
Council affirms conceptual design, four-story City Hall on western half of City Hall site
Dec 2014
Deconstruction and abatement process begins
Mar 2015
Structural demolition and site preparation begins
May 2015
Deconstruction and demolition complete – 95% of old structure recycled or reused, site prepped for construction
Jul 2015
Schematic Design presented to City Council
Apr 2016

Design development presented to City Council
Council approval to bid project
Jun 2016
Completion of bid documents
Jul 2016   Council reviews bids and decides on project budget

Budget and Finance

The current approved budget is $17.85 million. Based on bids received in June 2016, the guaranteed maximum price of construction, if accepted by the City Council, would be $18.2 million. That would make the total project cost approximately $28 million including design, project management, permits, percent for art, and demolition and site prep. 

Staff presented bid information to the City Council in July. The City Council will discuss City Hall and other priority downtown projects such as the Lane County Farmers' Market and the Lane County Courthouse with the Lane County Board of Commissioners on July 14. The Council will hold a subsequent work session regarding City Hall on July 18.

Council would also need to approve a funding plan for the project.

Funding sources currently include $10.5 million from the Facility Reserve Fund and $2 million from the Telecommunications Tax Fund (for telecom-related project costs). The Facility Reserve Fund is a savings account established in 2001 and comprised of various one-time sources for the purpose of proactively addressing downtown City space issues related to City Hall. Additional sources include a settlement with MCI, sale of property, and General Fund allocations.

Funding of $2.85 million for the addition of a 4th floor was approved by the City Council in December 2014 and was added to the original budget of $15 million. The additional funding consists of the contributions from non-General Funds to be made over six fiscal years, plus a portion of the proceeds from the sale of a parking lot to the Shedd Institute.