Please contact the event organizer directly to participate as a vendor at their event.
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General Use Permits are for private, lower-impact events such a reunion, wedding, business meeting, or birthday party. Equipment allowed under a General Use Permit is limited to tables, chairs, a briquette and/or gas barbeques. Some stages, tents, and/or canopies may be permitted under a General Use Permit if they do not require additional City permits. Amplified music is limited to playing recorded music or making announcements that is at a level that is not disruptive to other park users or surrounding neighbors and businesses.
Special Use Permits are for higher-impact events and/or an event that is open to the general public, involves a race/walk/run/bicycle/parade, use of amplified sound to play live music and/or dance performances, use of equipment such as canopies and/or tents that require additional City permits, food trucks, fencing, portable restrooms, inflatables, etc. Any event that requires additional City, County, or State permits, and/or certificate of insurance must obtain a Special Use Permit.
Depending on the size and scope of the event, having vendors, serving or selling alcohol and/or food may require a Special Use Permit.
Fees are determined based on the park, shelter, or other spaces within parks and the length of the rental. For questions about the park rental fees please email email@example.com or call 541-682-4812. Staff will send organizers an invoice to be paid in full at the time of the reservation.
Note: The City of Eugene is in the process of updating the park rental structure and fees.
Parks remain open to the public during events. Areas such as playgrounds, restrooms, and gardens are not open for reservation to the public. If your event requires a site plan it must outline the boundaries of your rental.
There are a few locations where utility access is available to permit holders for the date and time they have reserved. Water and electricity are available at Shelters 1 and 2 in Alton Baker Park and the Wilkins Shelter in Hendricks Park. Electricity is available in the Owen Rose Garden, Maurie Jacobs, and Striker Field.
Not all parks can accommodate the same equipment so it's important to provide a detailed list of equipment in your application for staff to determine suitability. Additional City permits and certificates of insurance may be required. Dunk tanks are prohibited in any City park.
A site plan is required marking the locations of each piece of equipment. Because of irrigation, utilities, and turf concerns, the Parks and Open Space office must be notified if any stakes, posts, spikes, or other objects will be driven into the ground. You are required by law to obtain an underground utility locate if you will be driving signposts, stakes, or spikes into the ground. You must call 48 business hours before driving stakes, etc. into the ground. This is a free service that can be requested by calling 811 or 1-800-332-2344 or online at digsafelyoregon.com. An alternative to staking would be using weights, sandbags, etc. to anchor your item, if allowed by code.
In addition to the Special Use Permit, organizers are responsible for obtaining all necessary permits and certificates of insurance in accordance with State, Lane County, and City Ordinance. Some examples of permits or insurances include, but are not limited to:
Review the Special Event Guide for information on the permits listed above.
Permits are issued when Parks and Open Space receive all necessary documentation and fees from event organizer. Event organizers must obtain the permit in order to hold the event and have a copy of the permit with them during the reservation and show it to City employees upon request.
For Special Use Permits: We understand that Fire Safety Event Permits are issued on the date of the event upon an inspection by the Eugene Springfield Fire Marshalls Office. If your event requires a Fire Safety Permit, you must show the Parks and Open Space office proof you submitted an application to the Fire Marshalls Office prior to obtaining the Special Use Permit.
You will be required to provide an entertainment schedule outlining what time you will using amplified sound for announcements, recorded music, live music and/or dance performances. City parks in residential areas do not generally permit amplified sound, but special requests will be considered.
Hard Liquor is prohibited in all City parks. Additionally, some City parks do not permit the sale or consumption of alcohol. Review (2)(b) under 1.007 Possession or Consumption of Hard Liquor or Alcoholic Liquor of Park Rules for a complete list of the parks that do not permit alcohol. Additional permits and insurance may be required.
Refer to the Alcohol Section of the Special Events Guide for more information.
Fires are prohibited in certain areas of the parks. You may bring a briquette or gas barbecue to your event as long as you are in a developed park picnic area, the fire is never left unattended, and you carry out all coals and ash. The briquette or gas barbeque must be 25 feet from a shelter and not placed on any picnic table or structure.