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1. Does my match need to be 100% cash?

No, your match can be any combination of cash or in-kind contributions. Read more about the budget in How to Create Your Downtown Program Fund Budget for step-by-step instructions.

2. What do I do if my expenses and revenue do not match up in the budget?

Your total revenue that you show in your budget must match your total expenses.  

• If your expenses exceed your revenue, consider ways you can increase your revenue sources. Ideas for this are listed in the document How to Create Your Downtown Program Fund Budget. 
• If your revenue exceeds your expenses, consider the need for your program. How will your expenses contribute to the long-term success of the participants and of downtown Eugene? Is this funding essential to your program? What does your program uniquely bring to the City? 

3. Am I responsible for paying for the permits for my program?

Yes, awardees are responsible for paying for their necessary permits. Cultural Services staff will be available to advise on permits and schedule a meeting between you and the departments issuing relevant permits.

4. I have an idea for an event but not a date. Is that okay?

Please list a date or timeframe on your application. For example, “one Saturday evening at the end of August” will suffice. Knowing your date or timeframe helps the selection committee approve programs that are evenly distributed between April 1 and October 31. If approved, you can work with Cultural Services staff during your advising appointment to select a specific date.

5. I want to include artists in my program but I’m not sure how much to pay them. How do I decide?

We encourage you to connect with the artists you would like to include in your program before you submit your application. Ask them what their standard rate is and how they would like to be involved in your program.

6. I want my program to happen outdoors, but I don’t know how to plan for inclement weather.

It is critical to plan for last-minute changes such as rain, intense heat or wildfire smoke. Can your program continue using canopy tents or a nearby shelter? What planning can you put in place now if you need to postpone your program, such as having back-up reservations for visiting artists or a marketing plan to announce a change in date?