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1. How can I reserve a park?

Visit eugene-or.gov/parkrental to search for rentals, see park amenities and view rates all in one place online. Submit a Rental Inquiry Form to begin the reservation process. No inquiries are necessary if you have a confirmed reservation.

Reservations are taken on a first-come, first-served basis. Please submit your inquiry form as soon as you have dates and location you would like to reserve for your event. If the date and location is available Parks and Open Space will hold that spot for a grant applicant until awardees are selected. Please note in your inquiry that you are applying for the Arts in the Parks grant.

Contact Parks and Open Space for more information on reserving a park: parkrentals@eugene-or.gov or 541-682-4812.

2. Can I reserve an entire park?

Parks must remain open to the public during events. Holding a park permit does not grant exclusive use of an entire park. Areas such as playgrounds and gardens are not open for reservation to the public.

3. What permits am I required to have?

A person must obtain a Parks and Open Space Special Event Permit if they will require an entrance fee, the erection of canopies, tents, booths or stages, use of amplified sound or if the program is advertised as a public event.

A permit is required for any public assembly, private gathering, parade, picnic or other event involving more than 20 individuals in a City park.

4. What if I plan to set up a canopy, tent, stage or other equipment?

You must indicate what type of equipment you are bringing for Parks and Space to determine the application fee and suitability.

A site plan is required for tent, canopy, stage, portable restroom, booth and/or other equipment placement. Because of irrigation, utilities, and turf concerns, the Parks and Open Space office must be notified if any stakes, posts, spikes or other objects will be driven into the ground. This may require a utility locate.

5. What if I would like to charge an entrance fee?

To charge an entrance fee you must obtain a Parks and Open Space Special Event Permit and pay the applicable fee.

6. What if I intend to play amplified sound?

You can determine if a park allows amplified sound by checking the amenities list for each park. Exceptions will be considered for parks that do not allow amplified sounds upon awarding of the grant with written permission of the Park and Open Spaces leadership.

If approved to play amplified sound, you must provide a schedule of entertainment.

7. What if I intent to serve alcohol?

You can determine if a park allows alcohol by checking the amenities list for each park. Not all parks allow the consumption of alcohol. Exceptions will not be considered for Art in the Parks awardees.

The consumption and/or sale of alcohol at an event for which the City has issued a permit must comply with section R-1.007 of this Rule and all rules established by the Oregon Liquor Control Commission (OLCC). If an event involves the consumption or sale of alcoholic beverages then event organizers must maintain a commercial liquor liability insurance policy and submit a certificate of insurance with the permit application. Special Event Permit holders must maintain liquor liability coverage of at least $2,000,000, combined single limit per occurrence.

If an event involves the consumption or sale of alcoholic beverages, but no permit is required for the event, then event organizers must maintain commercial liquor liability insurance with liability coverage of at least $2,000,000, combined single limit per occurrence, and submit a certificate of insurance to the City prior to the event.

If an event involves the sale of alcoholic beverage then event organizers must obtain an OLCC license and provide the City of Eugene with a copy of the license at least 20 days prior to the date of the event.

8. What if I intent to serve food?

If food at the event is to be sold, catered, or given away for charitable purposes then event organizers must provide the City with a copy of the restaurant license and a certificate of insurance. Sales of goods and services must be confined into the boundaries of the event.

A Special Event Permit holder may restrict event attendants from bringing outside food and non-alcoholic beverages if there is an entrance fee. If the event is free to the public then the Special Event holder may not prohibit outside food and non-alcoholic beverages.

The Special Event organizers are responsible for maintaining control over the vendors who sell goods or services at permitted events.

9. What permits and insurance requirements are required for this type of event?

The permits and insurance requirements will be determined by scale and scope of the event. If awarded, submit an Event Notification Form and Cultural Services will advise all awardees of the necessary permits and fees. Awardees are required to apply, submit, and pay for all necessary fees associated with their event (i.e., the park rental fee will be paid to Parks and Open Space by the awardee).

10. When are fees, proof of permits, insurance, and other documents due to Parks and Open Space?

An application is deemed complete upon submission if it contains all the information required by Parks and Open Space Rules. If City staff notifies the applicant of missing application materials, an application is deemed complete upon the applicant’s submission of the missing application materials. Regardless of whether an applicant has submitted the missing application materials, the application will be deemed complete thirty (30) days prior to a special event or ten (10) days prior to a standard event.